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Contracts & Grants Specialist job at Indiana University, Bloomington

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Department Information

The Grant Administration team within the School of Public Health-Bloomington provides pre- and post-award support to all the faculty and departments within the school. The Grant Administration team provides support in proposal submission, contract negotiation, sub-award issuance, and post-award administration. The team oversees these aspects of funding provided in the form of grants, cooperative agreements, and contracts from external/internal funding sources (such as federal agencies, state agencies, private companies, or foundations) that provide support for research, curriculum development, outreach, and/or service work. The Grant Administration team also acts as a liaison between faculty, the Office of Research Administration, and the funding agency. The Grant Administration team ensures compliance with University guidelines, informs faculty and personnel of special contractual requirements, and provides training to University personnel on grants and contracts application and administration. Each member of the team works independently and cooperatively to achieve university and school goals.

Job Summary

General Responsibilities
  • Provides financial monitoring and analysis of contracts and grants and partners with Principal Investigator(s) to ensure expenses are being paid according to contract
  • Consults on and completes pre-award applications and participates in contract closeouts.
  • Performs post-award accounting of more complex grants; interprets regulations and guidelines of program funding for standard grants and prepares reports for grant agency.
  • Evaluates contract compliance and advises others on contractual rights and obligation.
  • Requests or approves amendments to contract terms or contract extensions.
  • Prepares bids or requests for proposals (RFPs), including specifications and requirements; negotiates contract terms and participates in the determination of acceptable bids.
  • Provides policy and procedure interpretation to various stakeholders.
  • Ensures compliance with sponsor terms, university policies/procedures and federal/state regulations.



  • Bachelor's degree preferably in related field

  • 2 years relevant experience

Combinations of related education and experience may be considered


  • Proficient communication skills
  • Maintains a high degree of professionalism
  • Demonstrates time management and priority setting skills
  • Demonstrates a high commitment to quality
  • Possesses flexibility to work in a fast paced, dynamic environment
  • Seeks to acquire knowledge in area of specialty
  • Highly thorough and dependable
  • Demonstrates a high level of accuracy, even under pressure

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: Research

Job Family: Research Administration

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

Job country: United States

City: Bloomington

Category: Business Operations Specialists, All Other

Location: Bloomington, IN, United States

Job posted 2022-06-04

This job is expired

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