Indiana University is hiring

Pre-Award Grant Specialist (Contracts & Grants Representative) job at Indiana University, Indianapolis

This job is expired

Find similar jobs



Department Information

The Richard M. Fairbanks School of Public Health was formally created in 2012 and was named in recognition of a transformative gift by the Richard M. Fairbanks Foundation. With strong connections to the IU School of Medicine and other health science schools on the IUPUI campus, the School of Public Health is poised to be a catalyst to help build a collaborative approach to improved public health in Indiana. The School of Public Health currently serves more than 700 students, employs over 30 full-time staff and is home to over 50 full-time faculty within the departments of Epidemiology, Social and Behavioral Sciences, Health Policy and Management, Global Health, Biostatistics and Health Data Science. To find out more about the school click here.

Job Summary

The Pre-Award Grant Specialist (Contracts and Grants Representative) at the Fairbanks School of Public Health will be required to perform the following duties and other tasks as assigned.

General Responsibilities
  • Provides day-to-day support related to the administration of contracts and grants, primarily focused on pre-award propopsal preparation.
  • Follows established processes and protocols to ensure contracts and grants are compliant with all university, sponsor, and federal policies.
  • Serves as departmental liaison on contracts and grants related issues.
  • Provides forecasting, compiles budget information, coordinates required approvals, and ensures timely submission of proposals to funding agencies.
  • Provides other various administrative support for contracts and grants operations.
  • Provides guidance or lead other contracts and grants support staff.



  • Bachelor's degree

  • 1 year in related field

Combinations of related education and experience may be considered


  • Proficient communication skills
  • Maintains a high degree of professionalism
  • Demonstrates time management and priority setting skills
  • Demonstrates a high commitment to quality
  • Possesses flexibility to work in a fast paced, dynamic environment
  • Highly thorough and dependable
  • Possesses a high degree of initiative
  • Ability to build strong customer relationships

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

The Richard M. Fairbanks School of Public Health is located on the IUPUI campus at 1050 Wishard Blvd, Indianapolis, IN 46202.

This is an in-person position.

Advertised Salary

Salary will be commensurate with education and experience, within the range of $45,000 - $50,000 per year ($21.63 per hour - $24.04 per hour).

The selected applicant will be eligible for the IU standard fringe benefits package for non-exempt staff. The package includes eligibility to enroll in retirement, life, health and dental insurance programs plus tuition assistance and a generous time off package. Please refer to the IU HR Benefits webpage for a full description of the benefits available at Indiana University.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: Research

Job Family: Research Administration

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

Job country: United States

City: Indianapolis

Category: Business Operations Specialists, All Other

Location: Indianapolis, IN, United States

Job posted 2022-06-04

This job is expired

Find similar jobs