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Proposal Coordinator - Telecommute in Washington DC Metro Area job at UnitedHealth Group, San Diego

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Combine two of the fastest-growing fields on the planet with a culture of performance, collaboration and opportunity and this is what you get. Leading edge technology in an industry that's improving the lives of millions. Here, innovation isn't about another gadget, it's about making health care data available wherever and whenever people need it, safely and reliably. There's no room for error. Join us and start doing your life's best work.(sm)

The primary role of the Proposal Coordinator (PC) is to assume responsibility for overseeing proposal coordination and production efforts for proposals. The PC is accountable for the initial in-depth RFP and solicitation requirement analysis as well as managing day-to-day document coordination activities related to an active proposal engagement and its resulting production and delivery. The PC performs desktop publishing duties such as format, produce, and deliver high-quality winning proposals in a fast- paced deadline-oriented environment for a high volume of proposals within the Payer, Provider, Employer, Government, and Life Sciences Markets. 

The PC works closely with the Proposal Manager as part of the proposal collaboration team in order to maximize adherence to RFP requirements, highly complex production instructions and schedules, as well as implementation of prescribed departmental procedures including mission-critical bid reviews and must-meet production targets.

The PC supports assigned proposal projects in ensuring they are submitted on time and in compliance with requirements, as well as internal quality standards.

If you are located in Washington DC Metro area, you will have the flexibility to telecommute* as you take on some tough challenges. 

Primary Responsibilities:

  • Review requests for proposals (RFP/RFIs) and related documents furnished by the client; analyze, understand, and capture specific operational, administrative, and proposal requirements. 
  • Creates the proposal template/annotated draft and outlines proposal sections to address all elements of direct, derived, and implied requirements. Be able to use stylized proposal templates.
  • Reviews online proposal sites to ensure all documents have been downloaded, character limitations and production requirements noted, and other requirements are highlighted in the template.
  • Works closely with Proposal Managers on setting the production schedule and keeping on track, coordination of signature process, management of proposal exhibits, attachments, and appendices for tracking and formatting.
  • Consolidates content, formats, and performs quality checks of final proposal.
  • Participates in individual and group proposal reviews where applicable.
  • Escalates conflicts and issues to proposal leadership as required. 
  • Assembles final proposal package and ships to the client (includes online submissions through external websites, hard copies delivered by mail, or email submissions).
  • Participates in ongoing continuous improvement of the proposal development process. Conducts other business development duties as assigned.
  • Participate in lessons learned sessions and provide feedback regarding all steps in the proposal process
  • Demonstrate involvement in strategic value trainings and learning opportunities as appropriate and available and applying learning to improve process and quality 
  • Provide enhancements and apply innovative ideas to the production process and response templates. Team members are expected to provide suggestions to production/proposal improvements process, participate in initiatives/workgroups as applicable.
  • Provide active engagement and insights on team calls (audio and video)

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

  • Bachelor’s degree in English, Communications, Business Administration, or related fields, or at least five years of equivalent work experience
  • 3+ experience in proposal coordination or desktop publishing
  • Familiarity with proposal development practices and/or project management methodologies 
  • Expert level MS Office, experience in MS Visio, and Adobe. 
  • Ability to manage multiple projects with varying timelines in a fast-paced environment, independently grasp complex concepts, and manage multiple tasks and priorities without sacrificing quality
  • Full COVID-19 vaccination is an essential requirement of this role. Candidates located in states that mandate COVID-19 booster doses must also comply with those state requirements. UnitedHealth Group will adhere to all federal, state and local regulations as well as all client requirements and will obtain necessary proof of vaccination, and boosters when applicable, prior to employment to ensure compliance

Preferred Qualifications:

  • Government proposal production experience is a plus
  • Knowledge in Salesforce, RFPIO, MS Teams and SharePoint is a plus
  • Knowledge in Shipley proposal process

Proposal Coordinator must live in the Washington DC Metro area and must travel for print production to our Frederick, MD office when hard copy submission is required.

To protect the health and safety of our workforce, patients and communities we serve, UnitedHealth Group and its affiliate companies require all employees to disclose COVID-19 vaccination status prior to beginning employment. In addition, some roles and locations require full COVID-19 vaccination, including boosters, as an essential job function. UnitedHealth Group adheres to all federal, state and local COVID-19 vaccination regulations as well as all client COVID-19 vaccination requirements and will obtain the necessary information from candidates prior to employment to ensure compliance. Candidates must be able to perform all essential job functions with or without reasonable accommodation. Failure to meet the vaccination requirement may result in rescission of an employment offer or termination of employment.

Careers with Optum. Here's the idea. We built an entire organization around one giant objective; make health care work better for everyone. So when it comes to how we use the world's large accumulation of health-related information, or guide health and lifestyle choices or manage pharmacy benefits for millions, our first goal is to leap beyond the status quo and uncover new ways to serve. Optum, part of the UnitedHealth Group family of businesses, brings together some of the greatest minds and most advanced ideas on where health care has to go in order to reach its fullest potential. For you, that means working on high performance teams against sophisticated challenges that matter. Optum, incredible ideas in one incredible company and a singular opportunity to do your life's best work.(sm)

*All Telecommuters will be required to adhere to UnitedHealth Group’s Telecommuter Policy.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.
UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

Job country: United States

City: San Diego

Category: Business Operations Specialists, All Other

Location: San Diego, CA, United States

Job posted 2022-06-04

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