Administrative Assistant, Product
US, Washington, Seattle
Footwear – Footwear Business /
Full Time /
On-site
Who We Are:
At Brooks, we believe movement is the key to feeling more alive. That’s why we’re driven to create gear and experiences that take people to the place that makes them feel more alive — whether it’s a headspace, a feeling, or a finish line.
Everyone who works at Brooks is propelled by a company culture that sparks excitement, fuels collaboration, inspires creativity, and ignites innovation.
Our brand values help bond us together and drive our success:
· Runner First
We act in the best interest of the runner
· Word is Bond
We do what we say we’ll do
· Champion Heart
We give our all in everything we do
· There is no “I” in Run
We stay generous with our humanity
· Keep Moving
We find ways to move every day, because joy is kinetic!
We welcome everyone from every walk of life looking to inspire others through the power of movement — because we’re all moving towards something. Let’s run there.
Your Job:
The Administrative Assistant (AA) will provide day-to-day support to the Product teams. You will be responsible for scheduling and booking team-related offsites, assisting with communications, and managing meeting logistics, and notes regularly. Cross-departmental team assistance will be a key component of your role as you work with the product teams and other departments so keen attention to detail is a must.
Your Responsibilities:
- Administrative Team Support
- Supports cultural moments for product teams including podcasts, warm up Wednesdays and all product meetings
- Assists in VISA procurement for team members for international travel
- Overall resource for the product teams for general questions and support
- Team player and engages with the Executive Assistant, Product regularly, interacting with the team.
- Manage employee and headcount processes with key leaders. Ensure departmental organization charts and seating charts are up to date
- Supports Cultural Team Events: Sales Meeting, TRE, Olympic Trials, and more.
- Manage calendars and schedule meetings for team leaders, anticipating and resolving conflicts as needed.
- Coordinate domestic and occasional international travel, including flight and hotel bookings, ground transportation, and basic itinerary organization.
- Prepare and submit expense reports, track departmental budget & purchases, reconcile department credit card transactions, and manage office supply inventory
- Maintain team organizational charts, contact lists, and shared files.
- Support onboarding for new hires by coordinating logistics, equipment setup, and welcome materials.
- Assist with clerical tasks such as document preparation, formatting, copying, and filing.
- Maintain and order office supplies and support equipment needs
- Schedule, organize, and support internal team meetings, workshops, and offsites.
- Book meeting rooms, order catering, and manage AV or virtual setup (MS Teams/Zoom).
- Prepare meeting materials, take notes, and track basic action items.
- Support planning and logistics of key events or gatherings along with vendor management.
- Assist the leadership team with ideation, organization, and execution of cultural and team building events
- Draft and edit basic correspondence, team communications, and simple presentations.
- Maintain and update shared information systems such as MS Teams, SharePoint, and Outlook.
- Act as a point of contact for internal inquiries, routing information to the appropriate people or departments.
- Support internal communications that help strengthen team engagement and organization.
- Ensure smooth day-to-day operations by identifying small improvements in processes or tools.
- Handle confidential information with discretion and professionalism.
- Provide backup administrative support for other teams or leaders when needed.
- Perform special projects and additional duties as assigned.
Meeting & Event Coordination
Communication & Documentation
Operational Support
Qualifications:
- High School or Associate degree or equivalent administrative experience.
- Experience and knowledge in supporting a large complex team
- Comfortable in ambiguity, filling in the blanks on a general direction or projects
- Desire and excitement to try new things and create memorable moments and experiences that elevate morale and team performance
- 1 year of administrative or coordination experience, ideally supporting managers or small teams.
- Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Visio) and collaboration tools such as or SharePoint.
- Strong organizational and time management skills with keen attention to detail.
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize work effectively, and meet deadlines.
- Professionalism, reliability, and discretion when handling sensitive information.
- A collaborative, service-minded approach with a willingness to learn and grow.
- Ability to lift up to 35 pounds and coordinate moving heavy items safely
- Ability to travel between locations as necessary
- This role will require you to be on site 4 days/week
Compensation:
The pay range for this position is $31.47 - $47.20 per hour. Base pay offered will vary depending on job-related knowledge, skills, and experience.
Other:
Brooks is proud to offer a robust benefits package to our employees and their families!
Benefits- including a 401K Savings Plan and match, and transportation assistance.
Bonus- In addition to base pay, Brooks employees may also be offered an annual bonus based on company performance.
Paid Time Off- Brooks offers three paid holidays and paid sick leave. Part-time employees consistently working more than 20 hours per week will also accrue PTO and receive parental leave.
Perks- including product discounts and giveaways, employee recognition, and fitness discounts
At Brooks, we celebrate diversity & equity. We are committed to creating an inclusive environment, and encourage people of all backgrounds, perspectives, experiences, and skills to apply. Brooks is proud to be an equal employment opportunity employer. All employment decisions are made without regard to race, religion, creed, color, national origin, age, sex, gender, gender identity or expression, two-spirit identity, sexual orientation, genetic information, the presence of a physical, mental, or sensory disability, marital status, pregnancy (including childbirth and related conditions), caste, citizenship or immigration status, honorably discharged veteran or military status, actual or perceived victims of domestic violence, harassment, sexual assault or stalking, HIV or Hepatitis C infection, political ideology, use of a trained service animal by a person with a disability, or on any other basis protected by federal, state, or local law, or any other non-merit based factors.