Administrative Assistant / HR Clerk

Share this job SVGs not supported by this browser. Description Grapevine MSP Technology Services is seeking a reliable, professional Administrative Assistant / HR Clerk to join our team immediately. This is a full-time front desk position and a key role within our organization. The ideal candidate is dependable, punctual, friendly, and takes pride in creating a positive first impression for our clients, vendors, and team members. If you are organized, detail-oriented, and enjoy supporting both administrative and HR functions in a fast-paced environment, we’d love to hear from you. Grapevine MSP is the Central Valley’s largest managed IT services provider, based in Bakersfield, CA, with a clear mission: help businesses of all sizes thrive through smart, secure, and innovative technology. Founded in 2009 by CEO Joe Gregory during a recession, we’ve grown into a team of 60+ professionals recognized as an industry leader. We go beyond fixing computers by partnering with our clients to deliver proactive IT support, cybersecurity, cloud, and VoIP solutions, strategic consulting, and 24/7 help desk services. As Microsoft Tier 1 Partners and community supporters, we’re known for our “let’s figure it out” culture, commitment to customer success, and passion for solving real-world technology challenges. Key Responsibilities Greet and welcome guests upon arrival in a professional and friendly manner Direct visitors to the appropriate staff and offices Screen, answer, and forward incoming phone calls Maintain a clean, organized, and presentable reception area Provide accurate information in person, via phone, and through email Maintain office security by following safety procedures, managing visitor logs, and issuing badges Order and manage front office supplies and inventory Update calendars and schedule meetings Arrange travel and accommodations; prepare vouchers as needed Maintain accurate records of office expenses and costs Perform general clerical duties, including filing, photocopying, faxing, and transcribing Post Accounts Payable entries Review timecards and assist with payroll processing Support HR administrative functions Perform additional administrative duties as assigned Requirements Proven experience as an administrative assistant, receptionist, HR clerk, or similar role Proficiency with Microsoft Office Suite Proficiency with QuickBooks Hands-on experience with standard office equipment (printers, fax machines, etc.) Professional appearance and demeanor Strong written and verbal communication skills Highly organized with excellent time-management and multitasking abilities Resourceful, proactive, and detail-oriented Customer-service focused with a positive attitude High school diploma required; Office Management certification is a plus Benefits Competitive pay 401(k) plan with employer matching Access to low-cost, high-quality Health, Dental, and Vision insurance Paid vacation time Paid sick time Work anniversary recognition Growth and development pathways Social events Grapevine MSP, LLC is an equal opportunity employer. We value dependability, professionalism, and a positive attitude—and we’re excited to welcome someone who shares those values to our team. Apply for this job