Invoicing Administrator

Share this job SVGs not supported by this browser. Description Who We Are Econ One is an international economic consulting firm with offices located in some of the most vital economic centers. We provide full-cycle litigation support, including comprehensive economic analysis and expert consulting services before, during, and after litigation. Our experienced economists and statisticians offer data-driven insights to develop case strategies, assess liability, quantify damages, and provide compelling evidence in court, making us trusted partners for legal counsel. Position Overview Econ One is looking for a dedicated Invoicing Administrator to centralize and manage all client invoicing across the firm’s practice groups. This role is being created to streamline our billing operations following a recent migration to Sage Intacct, our enterprise accounting platform. Today, invoicing responsibilities are distributed across practice group managers and administrative staff, each with different formatting needs and varying levels of system comfort. This creates bottlenecks, inconsistencies, and delays that directly impact cash collections. The Invoicing Administrator will own the entire invoicing workflow: from generating and formatting invoices in Sage Intacct to managing custom attachments, issuing payment reminders, and tracking collections follow-up. This is a high-impact role. By centralizing invoicing, Econ One will accelerate its quote-to-cash cycle, reduce the administrative burden on revenue-generating professionals, and improve the accuracy and consistency of client-facing financial documents. The right candidate will become the firm’s billing expert and a key contributor to the finance team’s operational excellence. Responsibilities Invoicing Operations • Generate and issue all client invoices across practice groups using Sage Intacct, ensuring accuracy, completeness, and timely delivery. • Create and manage custom invoice attachments and supporting documentation tailored to each practice group’s requirements (e.g., hourly breakdowns, project-specific detail, consultant billing summaries). • Coordinate with practice group managers to capture billable time, verify invoice details, and resolve discrepancies before invoices are sent. • Maintain a consistent invoicing cadence, with the goal of issuing invoices within the first business days of each month. • Manage invoice formatting to meet client-specific requirements without relying on external consultants for template customization. • Create bills for contingent consultants and finder’s fees. Collections & Follow-Up • Monitor accounts receivable aging and proactively follow up on outstanding invoices according to established protocols. • Issue payment reminders at defined intervals and escalate delinquent accounts to the finance team as needed. • Track payment receipts and coordinate with the Office Manager to ensure payments are applied accurately in Sage Intacct. • Flag billing anomalies, missing time entries, or delayed approvals that could impact invoicing timelines. Process & Reporting • Develop and maintain standard operating procedures for all invoicing workflows. • Produce monthly invoicing status reports for the CFO and practice group leadership. • Identify opportunities to automate or streamline invoicing processes within Sage Intacct. • Support year-end billing reconciliation and audit preparation as needed. Requirements About You • Detail-Oriented: You take pride in accuracy and consistency. Invoices that leave your desk are clean, correct, and professional every time. • Systems-Savvy: You are comfortable working in enterprise accounting platforms and can learn new systems quickly. Sage Intacct experience is strongly preferred; if you don’t have it, you have the aptitude to get up to speed fast. • Proactive Communicator: You don’t wait for problems to find you. When time entries are missing or approvals are delayed, you follow up promptly and professionally. • Process Builder: You see inefficiency and want to fix it. You document what you do, build repeatable workflows, and look for ways to improve. • Reliable Under Volume: You can manage invoicing across 20+ practice groups without dropping balls. You stay organized when the volume spikes around month-end. • Comfortable with Confidentiality: You handle sensitive financial information and client billing details with discretion and professionalism. What It Takes To Be Successful • 2+ years of invoicing, billing, or accounts receivable experience in a professional services or consulting environment. • Experience with Sage Intacct strongly preferred. Experience with other enterprise accounting platforms (NetSuite, QuickBooks Enterprise, Dynamics) is also valuable. • Familiarity with project-based billing, including hourly rate calculations, percentage-based consultant compensation, and multi-project invoicing. • Proficiency in Excel for reconciliation, tracking, and ad-hoc reporting. • Experience creating or customizing invoice templates and supporting documentation. • Strong organizational skills with the ability to manage recurring monthly deadlines across multiple practice groups. • Excellent written communication skills for client-facing correspondence. Nice to Have • Experience in a law firm, litigation support, or economic consulting environment. • Familiarity with collections workflows and AR aging management. • Experience with automated payment reminders or dunning processes. • Knowledge of report building in Sage Intacct or similar platforms. Benefits Econ One offers a competitive salary with an annual bonus and excellent benefits, which include employer-paid health, dental, life, and disability insurance, 401(k) plan with a generous employer match, Employee Stock Ownership Plan (ESOP) and flexible spending accounts. The expected salary range for this position is $60,000-$70,000 annual. We take a number of factors into account when determining compensation including your location, job experience, and other job-related factors. To be considered for this position, please submit your application using the link provided in this job posting. Due to high volume of applications, we regret that we cannot respond to every candidate or to unsolicited messages sent via email or social media platforms such as Linkedin. If you require any accommodations to complete your application, please contact us at hr@econone.com . We are an Equal Opportunity Employer and value diversity at our company. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. Apply for this job